Document Scanning

At SMB records management we can offer you a scanning solution that would be tailored to meet your needs.

Whether you need a simple A4 page scanned in black and white at 240 DPI to full colour with Optical Character Recognition (OCR) or larger scanning for drawing plans, microfiche and X-ray scan and conversion.

We even have a book scanner to capture pages from old, valuable books that can not be dismantled for scanning purposes.

We also scan old hard copy photos so you can transfer your memories to digital to view once again instead of just storing them away.

Here are some reasons why you should consider using document scanning for your business:

Are my scanned documents secure?

Digital documents can be encrypted and stored securely, reducing the risk of unauthorized access or loss due to theft, fire, or natural disasters. Backup and disaster recovery plans can also be implemented more effectively with digital documents.

Can I save money by having my files scanned?

While there is an initial investment in scanning equipment and software, the long-term cost savings can be significant. You’ll save money on paper, ink, storage space, and the time spent searching for and managing physical documents.

How will document scanning help me improve organization?

Digital documents can be easily organized, categorized, and tagged for quick retrieval. This makes it much easier to find the information you need compared to searching through physical files.

Is document scanning environmental sustainable?

Going paperless with document scanning reduces your reliance on paper and helps minimize your carbon footprint. It’s a more environmentally friendly approach to document management.

Should I worry about compliance and regulatory requirements?

At SMB Records we always recommened you take advice but many industries have strict compliance and regulatory requirements regarding document retention and security. Digital document management systems can help ensure that your business remains compliant with these regulations.

Will document scanning improve my productivity?

With digital documents, employees spend less time searching for and managing paperwork, allowing them to focus on more important tasks. Document scanning streamlines workflows and improves overall productivity.

Will it give me enhanced accessibility?

Digital documents can be accessed from anywhere with an internet connection, making collaboration and remote work more efficient. Additionally, you can set access controls to ensure that only authorized individuals can view sensitive information.

Will it help me save space?

Storing physical documents takes up a lot of space. Scanning documents allows you to digitize and store them electronically, freeing up valuable physical space in your office.

Overall, document scanning offers a wide range of benefits that can help your business operate more efficiently, securely, and sustainably in today’s digital age.

SMB Records support companies in Kent, SE England and the UK within our network.
SMB Records has easy access to the M20 and M2/A2 which allows us to travel to the surrounding areas effectively. We are no more than 30 minutes away from main town centres, Chatham, Gravesend, Maidstone, Sevenoaks, Sittingbourne and West Malling, which allows us to supply and quick and efficient service to businesses or residential properties within these areas.