Document ScanningSMB Records -Document Scanning

Document scanning offers numerous benefits for businesses, making it a worthwhile investment. At SMB records management we can offer you a scanning solution that would be tailored to meet your needs. At SMB records management we can offer you a scanning solution that would be tailored to meet your needs.

Here are some reasons why you should consider using document scanning for your business:

Document Scanning

Digital documents can be encrypted and stored securely, reducing the risk of unauthorized access or loss due to theft, fire, or natural disasters. Backup and disaster recovery plans can also be implemented more effectively with digital documents.

While there is an initial investment in scanning equipment and software, the long-term cost savings can be significant. You’ll save money on paper, ink, storage space, and the time spent searching for and managing physical documents.

Digital documents can be easily organized, categorized, and tagged for quick retrieval. This makes it much easier to find the information you need compared to searching through physical files.

Going paperless with document scanning reduces your reliance on paper and helps minimize your carbon footprint. It’s a more environmentally friendly approach to document management.

At SMB Records we always recommened you take advice but many industries have strict compliance and regulatory requirements regarding document retention and security. Digital document management systems can help ensure that your business remains compliant with these regulations.

With digital documents, employees spend less time searching for and managing paperwork, allowing them to focus on more important tasks. Document scanning streamlines workflows and improves overall productivity.

Digital documents can be accessed from anywhere with an internet connection, making collaboration and remote work more efficient. Additionally, you can set access controls to ensure that only authorized individuals can view sensitive information.

Storing physical documents takes up a lot of space. Scanning documents allows you to digitize and store them electronically, freeing up valuable physical space in your office.

Overall, document scanning offers a wide range of benefits that can help your business operate more efficiently, securely, and sustainably in today’s digital age.

Whether you need a simple A4 page scanned in black and white at 240 DPI to full colour with Optical Character Recognition (OCR) or larger scanning for drawing plans, microfiche and X-ray scan and conversion.

SMB Records have a book scanner to capture pages from old, valuable books that can not be dismantled for scanning purposes. We can also scan old hard copy photos so you can transfer your memories to digital to view once again instead of just storing them away.