Benefits of using a records management company
Moving your business records off-site to a professional archive storage facility is a cost-effective solution for addressing your document storage needs.
- Knowing exactly where your files are at all times, allows for peace of mind
Eliminating the hassle of locating and retrieving documents saves time and resource.
The minutes can add up every time you have to find and retrieve a document, especially when you have to search through several filing cabinets or boxes to locate what it is you are searching for. Off-site record storage provides a more efficient way of locating your files, enabling you to be more productive with your time. Using bar-coded tracking system allows you to add detail against your files so you know what is exactly held in your box. This is a process is now essential to becoming compliant with the GDPR.
- Office space
If you need more space in your office, moving all or less active files into offsite storage can help. This can reduce the number of filing cabinets or those boxes that hide under your desk, or even the columns of boxes/ files that sit in the boundaries of an office leaning up against the wall or blocking the essential fire exits. Removing boxes will give your office a better utilisation of space. This can also help tidy your office enhancing the feel-good factor, by working in a tidy office environment.
- Your disaster recovery capabilities are immediately enhanced
Should a natural disaster or catastrophic event affect your primary place of business, your records are safeguarded, providing an enhanced ability to resume your business operations in optimal time.
- Secure destruction
Why waste resource time at a cost to you feed office shredders? You can outsource you shredding to a reputable document management company.
A good company can supply a destruction method to suit your needs. The different services can help you eradicate
- Employ fraud
Eliminate the possibilities of disgruntled members of staff gaining access to confidential discarded documents. By using a lockable console will ensure that all documents are kept out of sight and private. The shredding company will only have access to the console making it tamper proof.
We can schedule in a collection that would suit you, or, you just call and arrange a day. We will always try to work around your day, making it a convenient service for you.
- It’s so easy
When adding paper documents to our sacks or consoles, you don’t need to worry about removing staples or paperclips like you have to with an office shredder. This can save you time. Just add to the bag or post into a console, arrange a collection and we will take it away. We can also shred at your site depending on your preference.
- Create space
If you have old documents sitting on site, why not book a one-off collection. This will give you your much-needed storage space back. You can also consider putting your new documents into our secure storage facility and let us manage them for you.
- Cost saving
When using our services, you not only cut down on waste time feeding a shredder, but this saved time can be more effectively used elsewhere. You do not have to pay the maintenance or hire of a shredding machine. You also cut down on trips to the waste bin, as you get far more paper into one of our consoles than shredded bagged paper.
Shredded paper that is discarded into an industrial “recycle bin” usually ends up in land-fill. The shredded paper, once it gets to the local council segregation areas, cannot be sorted from the rest of the rubbish due to its size and either blocks up the machine or is swept into the landfill pile. Our service makes sure that 100% of paper is recycled. This helps the environment and creates and sustains jobs in the industry.
It is important to prove that how you dispose of your documents and to comply with the data protection regulation. With outsourcing your destruction service, you can prove you have taken all the appropriate steps in managing the destruction of your documents.
SMB Document Storage/Records Management provides record storage and management solutions for businesses under one roof. We can provide Storage, destruction and digital scanning. So whichever service you are looking for we can help you
To find out more about how we can help you get it right, why not contact us.
We get it right because we care